15/06/2026
Contemporaneous documentation - records made at or near the time of the relevant event - carries significantly greater evidential weight than retrospective reconstruction. The longer the gap between the event and the record, the more the account is degraded by hindsight, gaps in memory and bias, making it less reliable in a dispute.
Contemporaneous records are harder to challenge and more persuasive, and the absence of corroborating contemporaneous evidence is frequently fatal to a claim.
Adjudication applications built on comprehensive, contemporaneous records should be supported by:
✅ Site diaries and daily site reports
✅ Variation registers and variation documents
✅ Photographic records (time- and date-stamped)
✅ Correspondence
✅ Timesheets and labour records
✅ Delivery dockets and ITPs
✅ Meeting minutes and file notes of conversations,
✅ instructions and incidents
Each record should document what was seen, done or heard, by the person who saw, did or heard it, and capture who was present, what was directed or advised, what decisions were made, and the date.
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