Digi-Desk Solutions LLC

Digi-Desk Solutions LLC Provide General Notarization and Witness signatures. We provide our customers with Accurate, Confidential, Dependable, and Professional service.

Also provide Document translation services (Spanish to English).

12/03/2023

Family and Friends,
As the end of the year approaches it’s important to make sure that you are showing up for YOU. Here are a few things that always help me:
🦋“If you look good, you feel good!” Dress it up and take yourself out, walk through the park, take pictures, etc. Whatever makes you feel good!
🦋 Cut off toxic people. . . Now.
🦋 DRINK PLENTY OF WATER/ and mind your own business.
🦋 EAT FRUIT 🍉🍓🍇
🦋 Get up and dance. Dancing is a form of spiritual energy!
🦋 Forgive yourself for anything you’ve been holding on to.
🦋 Redefine your goals! Your goals may have changed since the beginning of 2023, and that’s okay! Take some time to reevaluate the realistic goals, and what progression you may/may not have made towards them.
🦋 Journal! It’s the key to anxiety relief and the healing process.
I’m praying for good health, success, wealth, unconditional love, and spiritual healing over anyone reading this 💫🦋
DO NOT GET CAUGHT UP IN BUYING THINGS THAT ARE NOT NECESSARY!
**Santa IS NOT Real, those bills will be yours!
Much Love ❤

10/17/2022

Can A Notary Accept An Expired ID?
Notaries are presented with expired IDs more often than you might think. The elderly, disabled, impoverished, or any person who doesn’t drive regularly, often let their identification documents expire. But they still need notarizations from time to time.
While some states offer clear direction on handling expired IDs, other states do not, which leaves Notaries responsible for determining whether the ID is acceptable. That’s why it’s so important to be familiar with your state’s requirements.
Know Your State's Requirements
Some states only permit Notaries to accept an expired ID if it was issued within a certain time period.
In California, any signer ID allowed under CA law must either be current, or, if expired, must have been issued within the past five years. An expired ID that was issued more than five years prior to the date the notarization takes place may not be accepted. This requirement applies to signer ID presented for both acknowledgments and jurats.
Florida also permits Notaries to accept expired IDs from a signer provided the expired ID was issued within the past five years and includes a serial identifying number. This includes driver's licenses and ID cards issued by U.S. states and territories, Canada, or Mexico; U.S. passports or foreign passports stamped by U.S. Citizenship and Immigration Services (USCIS); U.S. military IDs; veterans health ID cards issued by the U.S. Department of Veterans Affairs; inmate IDs issued after January 1, 1991 by the Florida Department of Corrections for inmates in custody; U.S. Bureau of Federal Prisons IDs for inmates in custody or ID cards issued by USCIS.
A number of states have adopted the Revised Uniform Law On Notarial Acts (RULONA), which allows an ID to be accepted up to three years after it has expired. If you’re a Notary in Iowa, Montana, North Dakota, Oregon or West Virginia, then you may accept an expired ID that falls within the three-year period.
Thirteen states require Notaries to accept a “current” ID. Pennsylvania, for example, requires a unexpired passport, driver’s license or government-issued nondriver identification card, or another form of government identification which is current. Texas requires an identification card presented by a signer to be current and issued by the federal or state government. One state, Illinois, requires IDs to be valid at the time of the notarial act and Arizona requires IDs to be current and unexpired. Virginia permits individuals who reside in an assisted living facility or nursing home to present an expired United States Passport Book, expired United States Passport Card, expired foreign passport, or expired state-issued driver's license or state-issued identification card for identification, provided that the expiration of such document occurred within five years of the date of use for identification purposes.
So far, this accounts for less than half of U.S. states and jurisdictions. More than half of all states have laws which do not say an ID must be current, valid or unexpired.
If your state’s Notary laws do not specifically spell out what to do in the case of an expired ID, then the NNA recommends that you make it your professional standard of practice to accept only unexpired IDs.
If A Notary Cannot Accept An Expired ID
If you’re not allowed to accept an expired state-issued ID, there may be alternatives to identify your signer, but these methods also vary by state. In most cases, a valid, unexpired U.S. passport would be acceptable. U.S. passports are valid for 10 years, typically double that of most driver’s licenses and state IDs. Considering that more than 137 million people, or about half of all U.S. adults, currently hold passports, that is a workable option.
In most states, signers may also be identified through the use of a credible witness, or two, providing that your state laws allow this, and that the witnesses meet all statutory requirements. In Pennsylvania, for example, a credible witness must personally know both the signer and the Notary. Florida, on the other hand, allows the use of two credible witnesses who do not personally know the Notary. In this case, the credible witnesses must present valid, state approved ID to the Notary, and sign a sworn written statement.
To find out if you may rely on credible identifying witnesses, check your state Notary handbook, usually available from your commissioning authority, or the State Law Summaries posted on the NNA website.
Source: Kelle Clarke, National Notary Association

09/29/2022

Notarizing Birth Certificates

Notaries are occasionally asked to "certify a copy" of a birth certificate. This misunderstanding stems from the cruise ship industry, which for years told cruisegoers that a "notarized birth certificate" was acceptable as proof of citizenship. In reality, notaries are not authorized to make certified copies of birth certificates, regardless of where the original birth certificate was issued.
First, it is important to gain an understanding of birth certificates. When a person claims to have their "original birth certificate," what they really possess is a certified copy. The original birth record is in the custody of a government agency, typically the health department or vital statistics office. The agency will issue certified copies upon request, which typically include advanced security features such as watermarks, multicolored or embossed seals, and thermochromic ink. Usually, an applicant for a certified copy of a birth certificate must meet certain eligibility requirements, such as being named in the record. You should note that a hospital souvenir birth certificate, which typically contains the footprints of the newborn, is not an official birth certificate and can't be used for legal purposes. In fact, hospitals often do not maintain any birth records beyond seven years.
Only the authorized governmental agency having custody over the original birth record is authorized to issue certified copies. This would preclude a notary public from issuing any sort of attestation as to the trueness of a birth certificate copy, even in states where copy certifications are an authorized duty of notaries public. A person can make a copy of the birth certificate themselves, prepare an affidavit stating that the copy is true and correct, and have that affidavit notarized (this is sometimes called "Copy Certification by Document Custodian"). In this case, the affidavit is handled like any other notarization with a jurat. However, it is unlikely that a birth certificate copy attested in this manner would be accepted by any official agency. Almost always, a certified copy issued by a government agency is required.
In the case of a foreign birth certificate, especially one in a foreign language, it is important to note that issuing official translations is not an authorized duty of notaries public in any state. Notaries may not use their official position to certify the accuracy of a translation. Instead, the translator should prepare an affidavit and have it notarized like any other document. As with domestic birth certificates, notaries should not attempt to make any certification as to the trueness of a copy of a foreign birth certificate.
These restrictions tend to apply to all vital records, including death, marriage, and divorce certificates.
In conclusion, notaries should not certify a copy of a birth certificate, whether domestic or foreign. Nor should a notary make any official translation in his or her capacity as a notary public. As always, consult your state laws or commissioning authority for the most accurate information relating to your state.
Source, American Association of Notaries.

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Teaneck, NJ
07666

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+12018986549

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