02/25/2024
𝗞𝗻𝗼𝘄 𝘀𝗼𝗺𝗲𝗼𝗻𝗲 𝘄𝗵𝗼 𝘄𝗼𝘂𝗹𝗱 𝗯𝗲 𝗮 𝗴𝗼𝗼𝗱 𝗳𝗶𝘁?
Job Title: Legal Operations Coordinator
Location: Sauk Rapids, MN
Position Type: 35 to 40 hours per week
About Us:
We are a small, dynamic law firm dedicated to providing personalized legal services to our clients. Our team is passionate about delivering excellent legal representation while fostering a supportive and collaborative work environment. We are seeking a detail-oriented and organized individual to join us as our Legal Operations Coordinator.
Responsibilities:
Client Communications:
• Serve as a point of contact for client inquiries.
• Communicate with clients regarding billing, payments, and general inquiries.
• Provide exceptional customer service and maintain positive client relationships.
File Management:
• Open and organize client files, ensuring all necessary documents are included.
• Maintain and update electronic and physical client files.
• Assist in document management and organization.
Maintain Client Information:
• Ensure accuracy and completeness of client information in the firm's database.
• Update client contact information and case details as needed.
• Safeguard client confidentiality and adhere to data protection policies.
Executive Assistance:
• Provide administrative support to the attorney, including managing calendars, scheduling appointments, and arranging meetings.
• Prepare legal documents, correspondence, and reports.
• Assist with legal research and document drafting as directed.
Bookkeeping:
• Manage accounts payable and receivable.
• Process client payments and maintain accurate records.
• Reconcile bank statements and ensure financial transactions are accurately recorded.
• Prepare financial reports for attorney review.
Client Invoicing:
• Generate and send invoices to clients.
• Monitor and follow up on outstanding invoices.
• Address client billing inquiries and resolve discrepancies.
Qualifications:
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Attention to detail and accuracy in all work.
• Discretion and respect for client confidentiality.
• Previous experience in a law firm or legal setting is a plus but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with Quickbooks is a plus but not required.
• Experience in bookkeeping, preferably in a legal or professional services environment, preferred.
Benefits:
Competitive salary commensurate with experience.
Health insurance and retirement plan options.
Paid time off and holidays.
Opportunities for professional development and growth within the firm.
Collaborative and supportive work environment.
How to Apply:
Please submit your resume and a cover letter to [email protected] outlining your relevant experience and why you are interested in joining our team. Include "Legal Operations Coordinator " in the subject line of your email. We look forward to reviewing your application!
