07/28/2021
Job Description
We are a busy San Luis Obispo based law firm looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
General Duties:
Working with the receptionist to run potentials through our system efficiently including conflict checks and appointment scheduling;
Maintains office team by coaching, counseling, and disciplining employees;
Planning, monitoring, and appraising job results for legal secretaries, file clerks, and receptionist;
Tracking team members attendance, time off, vacation and hours;
Promote and foster an environment of open communication and honest, candid feedback with employees;
Managing inner suite communications, including communication with landlord regarding suite maintenance;
Managing Employee’s computer access and accounts;
Managing business licenses and office permits;
Maintain employee records and correspondences throughout their employment;
Marketing:
Managing our marketing strategies via CLC, LRIS and Google listings, tracking costs associated with each company, and tracking success of each company;
Tech Support:
Providing Technical support as needed, and when unable to support coordinating with other IT companies to rectify any tech related problems;
Coordinating with Abacus Support Team regarding Abacus Law and Abacus Accounting;
Accounting:
Completing monthly billing cycles; running pre-bills, making changes, running final bills, sending final bills, answering client accounting questions;
Assisting with accounting: tracking e-filing, entering client’s cost advanced into Abacus Law Accounting, accepting client payments, making bank deposits, managing monthly shared office expenses;
Receiving and reviewing check requests from team members;
Skills and Qualifications:
Bachelor’s degree in Accounting or Business Administration is preferred;
Microsoft Excel and Word experience ranging from intermediate to advanced;
Detail-oriented and recognition of importance for follow-up and follow-through;
Ability to interact and work dynamically in a cohesive team;
Strong communication skills – able to relate to a cross section of people;
Has a strong capability to multi-task;
3 years of experience (minimum) with office management; and
Strong administrative and communicative skills.
Job Type: Full-time
Pay: $55,000.00 - $59,000.00 per year
Benefits:
Paid time off
Schedule:
8 hour shift
Monday to Friday
Education:
Associate (Required)
Experience:
Microsoft Office: 3 years (Required)
Administrative experience: 3 years (Required)
Work Location:
One location
Work Remotely:
No
