One Stop Transaction Services

06/16/2026

HAPPY NEW C.A.R. FORMS DAY!!!
https://youtube.com/shorts/B8hY6JbCJf0?si=unVKRvJNeyY9OZj-
The Three Brand New Forms

These didn't exist before. You can't use the old form as a substitute.

PRBS-B / PRBS-S — The Possible Representation of More Than One Buyer disclosure is now two separate forms: one for buyers, one for sellers. The old combined PRBS is gone from the RPA bundle. Agents who reach for habit on this will miss it.

SWPI-Q — New seller questionnaire specifically for septic, well, and propane systems. Referenced in RPA paragraph 11, similar to how solar systems work.

SWPI-C — New allocation of costs addendum for the same systems. Goes into RPA paragraph 3Q grid. If your property has any of these systems, both forms are now in play.

RCJC-T**A — New informational form for rent cap and just cause requirements on tenant-occupied properties. Used alongside the T**A addendum.

The RPA Changes That Hit Pocketbooks

Appraisal gap (paragraph 3L2): Now has three clearly defined options — purchase price, set minimum dollar amount, or appraisal gap. The gap amount stays constant through counteroffers. Agents need to be intentional about which box they check.

Demand to close escrow (paragraph 14G): Cancellation after a DCE now must be in writing and signed. If the seller cancels and the buyer is still acting in good faith to satisfy a contingency, the deposit goes back to the buyer. This is a significant shift.

FinCEN federal reporting (paragraph 19D): No longer a separate addendum — it's embedded directly in the RPA. All-cash and certain non-reporting loan purchases may trigger reporting obligations.

New forms are live. Old habits aren't.
Let's get your team caught up — give me a call.

Samantha (Sam) Hays

CA DRE 01385631

619-993-7264
[email protected]



Always go verify all with the broker of record of the file you are working on -

June 16th 2026, the new CAR forms drop today!- PRBS - 2 versions ...

06/09/2026

Reminder June 2026 CAR Forms drop on 6/16 -

Legal Live today https://carorg.zoom.us/webinar/register/WN_uHh3XC9UQUuoqVZmCTtSDg #/registration

I'll have a video up by early next week about the new forms as well - stay tuned!

04/27/2026

I hate seeing my agents work for free and that's what's happening every time you have an expired BRBC or you're trying to ask for more commission in RPA 3G3 than you've agreed to in the BRBC.

Give me a call. Let's talk. 619-993-7264 or [email protected]

Verify all with the broker record of the file you're working on but I got a lot of agents doing a lot of exposure stuff.

Keep an eye on it.

04/21/2026

This is what I've done as a career since 2003 -
Who you work with and their experience matters

I'm offering free "Problem Child" File Reviews to 23 Agents to celebrate my 23rd year in Southern California Real Estate.

Give me a call and let me take a look at your worst file - I'm happy to help make sure your documentation is sorted out, as well as discuss how to streamline your systems moving forward.

I'm here to assist you or another Real Estate Professional/Brokerage you know with any timeframe, form or compliance questions, even if I'm not the TC on the file!

Samantha (Sam) Hays
CAR Certified Forms Trainer
Zipforms Certified Trainer
CAR Certified Trust/Probate Specialist
CAR Certified Transaction Coordinator
Realtor DRE 01385631
Notary
619-993-7264
[email protected]
Facebook Group - Why with One Stop TC - CAR Forms, Tips & Tricks from a TC
Facebook/TikTok/Instagram/LinkedIn/YouTube -

04/16/2026

Are you selling houses or potted plants?

I'm offering free "problem" file reviews - give me a call for details

Sam Hays
One Stop TC
619-993-7264
[email protected]

04/02/2026

Sellers need to complete contractual actions prior to listing side requesting contingency removal.

This is an ongoing issue where there are all sorts of stragglers, including the fact that per the RPA, if the TDS and SPQ aren't complete, that means your AVID listing agents.

That gives me more time on the buyer side to make sure that the buyer has a chance to review all the documents for five whole days.

That could definitely upset some of your timelines and things.

Make sure you're double checking before you're demanding.

Questions?
Give me a call at 619-993-7264. Sam Hays, One Stop TC.

Verify all with the broker of record of the file you're working on.

Why with One Stop TC - CAR Forms, Tips & Tricks from a TC

04/01/2026

In case you missed this week's Why with One Stop Webinar

April 1st Topic -
Chaos Around Contract Acceptance

https://youtu.be/BSPwKtz41rM

Reviewing
- What is Acceptance?
- Why is the DEDA your friend?
- SMCO
- Trusts Don't Have Hands!

Join me next week on Wednesday April 8th to talk about

🖊️✒️❌Wrong Signer, Wrong Story -
Who's Got Signing Authority? 🛑🚫

at 12:30pm PDT on Zoom for the live call or watch the replay on YouTube

Zoom Invite 🖥📧
https://bit.ly/Why-With-One-Stop-Wednesday-Zoom-Link

📁📂I am taking on files again and excited to be of service to the Southern California Real Estate Community!

I am available for in person trainings, Zoom calls or recorded videos to help you solve problem and get you the answers you are looking for - I💖 LOVE THIS STUFF! 🏡

Let me know how I can assist you or another Real Estate Professional/Brokerage you know with any timeframe, form or compliance questions, even if I'm not the TC on the file!

What's a Real Estate Transaction Related Topic that you have questions about❓❔❓❔

Samantha (Sam) Hays
CAR Certified Forms Trainer 👩‍🏫
NAR Short Sale Foreclosure Resource 💵
CAR Certified Transaction Coordinator🗃
Zipforms Trainer ⌨
CAR Probate Certified ⚖
Realtor DRE 01385631 🏠
Notary 📃
619-993-7264 ☎📞
[email protected] 📧
🌐 Facebook Group - Why with One Stop TC - CAR Forms, Tips & Tricks from a TC
🌐 Facebook/TikTok/Instagram/LinkedIn/YouTube -

📆📌Mark your Calendar - for April's Topics -
APRIl 8th - Wrong Signer, Wrong Story
April 15TH - Your Com Log is Your Shield
April 22ND - When Does the Day End?
April 29th - The Answer is STILL No - Red Flags & Risk Exposure

About Sam Hays, DRE 01385631
🛑 Over 2 Decades of Southern California Real Estate File Experience
🛑 Assisted with over 7500+ Transactions
🛑 Risk Management Focused Compliance & Documentation Specialist
🛑 😎

Why with One Stop 🛑 Mission Statement
My mission is to serve as a front-line risk management specialist for independent brokers and agents.

I build defendable, compliant, and well-documented transaction files that align with DRE, broker, and statutory requirements— while recognizing that ultimate responsibility always rests with the broker.

Through One Stop Transaction Services, I reduce administrative friction, protect transaction integrity, and restore time & mental bandwidth.
The services I offer allows real estate agents and their brokers to focus on business generation, leadership, and growth.
🛑All your transaction needs in One Stop 🛑

*** All information provided as educational information. Verify all with broker of record, your E&O and CAR Legal ***

Enjoy the videos and music you love, upload original content, and share it all with friends, family, and the world on YouTube.

03/31/2026

💯 I created a day that I've been now celebrating for 17 years for my industry because

📍I am so proud to be a Transaction Coordinator

📍I'm Proud of Everyone Who is a TC &

📍I absolutely 💖LOVE 💖THIS STUFF -

✨Happy Transaction Coordinator Day!✨

As I've told this story many times - I share again because of how much it means to me & as a reminder that connection and good working relationships are the backbone of the Real Estate Community.

17 years ago I invited the TCs that I had worked with but never met in person to a 🍷🍻 cocktail party 🍸🍹 in San Diego, CA to put faces with names & celebrate our profession and the service we provide to the Real Estate Industry.

Fast Forward to now - I've connected with Transaction Coordinators cross country, seen growth and support in our industry increase by leaps & bounds. 📈📈📈

I'm so proud of the TCs I know, the businesses they have build and resources they have been come for the agents, brokerages and each other when working together on transactions.

I want to say THANK YOU 🙏🏻🙏🏻🙏🏻 to all Transaction Coordinators for everything you do every day to make the Real Estate Industry improve daily through education, risk management and file documentation.

💥You ROCK!💥

And if you are a 🏡Real Estate Professional interested in working with a TC 🗃️, I'd love to work with you myself or happy to connect you with one of our group members from across the country to find you the right match!

📁📂I am taking on files again and excited to be of service to the Southern California Real Estate Community!

What's a Real Estate Transaction Related Topic that you have questions about❓❔❓❔

I am available for in person trainings, Zoom calls or recorded videos to help you solve problem and get you the answers you are looking for -
I💖 LOVE THIS STUFF! 🏡

Let me know how I can assist you or another Real Estate Professional/Brokerage you know with any timeframe, form or compliance questions, even if I'm not the TC on the file!

Samantha (Sam) Hays
CAR Certified Forms Trainer 👩‍🏫
NAR Short Sale Foreclosure Resource 💵
CAR Certified Transaction Coordinator🗃
Zipforms Trainer ⌨
CAR Probate Certified ⚖
Realtor DRE 01385631 🏠
Notary 📃
619-993-7264 ☎📞
[email protected] 📧
Facebook Group - Why with One Stop TC - CAR Forms, Tips & Tricks from a TC
Facebook/TikTok/Instagram/LinkedIn/YouTube -

About Sam Hays, DRE 01385631
🛑 Over 2 Decades of Southern California Real Estate File Experience
🛑 Assisted with over 7000+ Transactions
🛑 Risk Management Focused TC
🛑 😎

Why with One Stop 🛑 Mission Statement
My mission is to serve as a front-line risk management specialist for independent brokers and agents.

I build defendable, compliant, and well-documented transaction files that align with DRE, broker, and statutory requirements—
while recognizing that ultimate responsibility always rests with the broker.

Through One Stop Transaction Services, I reduce administrative friction, protect transaction integrity, and restore time & mental bandwidth.
The services I offer allows real estate agents and their brokers to focus on business generation, leadership, and growth.
All your transaction needs in One Stop

03/30/2026

1st in my video Series -
Pulling my hair out as a TC -

Not having the BRBC signed prior to going under contract per the AB 2992 AND the NAR Settlement

https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202320240AB2992&showamends=false

https://youtube.com/shorts/AJ7t5JyKzkY?si=bQG6udDT2x43RwTo

Feel free to call me with any questions 619-993-7264

And as always, verify all with the broker of record of the file you are working on.

📁📂I am taking on files again and excited to be of service to the Southern California Real Estate Community!

What's a Real Estate Transaction Related Topic that you have questions about❓❔❓❔

I am available for in person trainings, Zoom calls or recorded videos to help you solve problem and get you the answers you are looking for -
I💖 LOVE THIS STUFF! 🏡

Let me know how I can assist you or another Real Estate Professional/Brokerage you know with any timeframe, form or compliance questions, even if I'm not the TC on the file!

Samantha (Sam) Hays
CAR Certified Forms Trainer 👩‍🏫
NAR Short Sale Foreclosure Resource 💵
CAR Certified Transaction Coordinator🗃
Zipforms Trainer ⌨
CAR Probate Certified ⚖
Realtor DRE 01385631 🏠
Notary 📃
619-993-7264 ☎📞
[email protected] 📧
Facebook Group - facebook.com/groups/onestoptc
Facebook/TikTok/Instagram/LinkedIn/YouTube -

Make sure you're getting your BRB signed prior to going under contract.You are risking your commission not being paid by either the buyer or the seller becau...

03/19/2026

POTENTIAL BIG CHANGES COMING TO HOW CA REAL ESTATE AGENTS GET ASSISTANCE ON THEIR TRANSACTIONS -

I’ve been sitting with this over the past few days — especially in light of the DRE’s recent AI guidance and conversations around potential changes to transaction coordination.

👉 There’s a lot changing right now.
👉 And it’s happening quickly.

Between:
🛑New AI guidance from the DRE increased pressure around supervision & accountability - 🔗https://bit.ly/AiAdvisory-CA-DRE-March172026

🛑Potential changes to TC structure by C.A.R.

We’re moving into an environment that is:
faster, more automated, and more heavily scrutinized.

A few things I’m thinking through:

• We’re adding more tools, automation, and forms — while also increasing the responsibility to explain them to clients

• The DRE is clear: AI doesn’t reduce liability — it reinforces the need for human oversight

• Transactions are moving faster → fewer natural checkpoints

• If TC structure changes…→ where does that work go?

What I’m also looking at:
The JPEGs below are of draft documentation changes around TC disclosure and structure - Including changes to the RPA.

These aren’t just form changes —
they impact how we explain roles, responsibilities, and process to clients.

From where I sit…

Transaction coordination has become:

✅a consistency layer

✅a documentation checkpoint

✅a bridge between systems and people

With all of this in mind - You should join us next week online -
📅 CAR is hosting a town hall Tuesday (open to all members) to discuss these forms and the TC Role

🔗 https://bit.ly/CAR-TC-TownHall-March24

One thing I’ll be sharing more on soon:
I’m building a framework around visibility and control as transactions speed up.

👉 We need a clearer line of sight into what’s happening inside the file.

Focused on:

📍TC / agent / broker communication
📍real-time file clarity
📍maintaining structure without slowing things down

Want updates?
Drop “Line of Sight” below ⬇️
I’ll add you to the list.

I’m not coming at this situation with fixed conclusions —

I’m looking at how this is evolving in real time and what it means for the people actually working these files.

So the questions I keep coming back to are:

❓What problem are we solving?

❓What does this look like in practice?

❓Where does human oversight live as everything speeds up?

Because at the end of the day…

The transaction may move at the speed of technology — but accountability still moves at the speed of human review.

TCs provide human oversight in an increasingly automated environment.

What's your take on this?

Samantha (Sam) Hays
CAR Certified Forms Trainer
Zipforms Certified Trainer
CAR Certified Trust/Probate Specialist
CAR Certified Transaction Coordinator
Realtor DRE 01385631
Notary
619-993-7264
[email protected]
Facebook Group - facebook.com/groups/onestoptc
Facebook/TikTok/Instagram/LinkedIn/YouTube -