03/05/2024
Now Hiring a Receptionist/Legal Assistant
Looking for a talented and friendly receptionist/legal assistant for our firm. The ideal candidate should be a self-starter with a friendly, yet professional attitude. Candidates must also be able to multi-task and work independently without the need for constant oversight. Must also be proficient in Microsoft Word and Adobe Acrobat. Spanish speaking is a plus. We are looking for individuals to grow with the firm, opportunity for promotion exists for motivated individuals who show strong work ethic and ability to learn. We are willing to train and are really looking for someone with a willingness to learn and a positive attitude. Dedication towards customer satisfaction is a must. Please send resume in pdf format only to [email protected]
Job duties include:
* Communicating with customers via phone, email, and in-person, and directing callers or in-person guests to the appropriate person or department
* Greeting our clients upon arrival, directing them to their individualized waiting area/meeting room
* Data entry, gathering information, documents, etc.
* Receive, pick-up/ drop-off, sort and distribute mail and prepare and process outgoing packages and mail
* Open/ Create files, move outdated, closed cases to the storage room or destroy them as per protocol. Keep a inventory of files moved to the storage room
* Collect and organize documents including sensitive personal information
* Perform filing, faxing, scanning, copying, and data entry projects
* Assure that the reception area, conference rooms, and kitchen area are kept neat and tidy at all times
* General administrative duties as required to meet business needs
* Assist the legal team prepare demand packages, resolve, and close client’s cases.
* Running office errands
Qualifications:
* High School Diploma and at least one year of relevant experience
* A solid work ethic and a positive attitude
* Ability to work well under pressure while maintaining a good sense of humor
* Strong customer service experience and excellent attention to detail
* Ability to perform repetitive tasks quickly and accurately
* Must be comfortable working in a fast-paced environment
Benefits:
* 401(k)
* 401(k) matching
* Health, Dental, Vision, and Life Insurance
* Short/ Long Term Disability Insurance
Schedule:
* Monday to Friday
* 8:30 a.m to 5:00 p.m.
