07/05/2025
The has reiterated that the presumption that a letter was properly delivered, based on a post office’s registry return receipt, does not apply when strong evidence suggests otherwise.
In a Decision written by Associate Justice Samuel H. Gaerlan, the SC’s Third Division held that the Civil Service Commission (CSC) wrongly dismissed Victoria Labastida’s (Labastida) appeal for being filed late.
Labastida, the Municipal Planning and Development Officer of Saint Bernard, Leyte, was dismissed by the Disciplining Authority of the Office of the Municipal Mayor for gross neglect of duty and conduct prejudicial to the best interest of the service based on a complaint filed by respondent Monina Quires (Quires).
A copy of the Disciplining Authority’s June 10, 2016 decision was reportedly sent to Labastida by registered mail, as shown by a registry return receipt marked “refused to accept 06-14-16.”
However, Labastida denied ever receiving the decision. She claimed that she only learned about it on March 8, 2017, when she received a notice of suspension. She filed an appeal with the CSC on March 16, 2017, which the CSC dismissed for having been filed beyond the 15-day appeal period.
Remanding the case to the CSC for further consideration of Labastida’s appeal, the SC concluded that Labastida had successfully overturned the presumption that the decision was properly served on June 14, 2016.
The SC explained that presumptions under the Rules on Evidence, specifically that official duties are regularly performed and that mail is properly delivered, can be overturned by strong, opposing evidence.
In this case, Labastida denied receiving the decision, supported by the succeeding Mayor’s statement that neither his office nor the Human Resources Management Office of Saint Bernard had any record of the alleged June 10, 2016 decision or any administrative case leading to it. Instead, they were only notified of the decision on March 8, 2017. The registry return receipt also bears the signature of an unidentified postal official. These shifted the burden of proof to the complainant to show that the decision was actually received.
The SC also clarified that under the 1997 Rules of Civil Procedure, then in effect, mere presentation of a registry return receipt is not enough to prove proper service. It must be accompanied by a postmaster’s affidavit confirming when, how, and to whom the delivery was made. This requirement remains under the 2019 Rules of Civil Procedure.
Read the full text of the Press Release at https://tinyurl.com/yckbpt78.
Read the full text of the Decision at https://tinyurl.com/4rbnppps.
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