26/02/2026
❗️Vacancy: Administrative Assistant❗️
Location: Valletta, Malta (on-site)
At 8Point Law, we specialise in providing expert legal services to a wide array of public-sector and private clients. Our client-centred approach and commitment to excellence, we are dedicated to helping our clients navigate their legal matters⚖️
Role Overview: As an Administrative Assistant, you will play a crucial role in maintaining the efficiency and effectiveness of our practice. You will be responsible for a diverse range of tasks that support our legal professionals and ensure the seamless management of matters that are referred to us for advice.
Key Responsibilities🧑💻:
- Maintain and update internal databases with accurate and confidential information;
- Provide general administrative support such as answering phone calls, managing emails, and greeting clients;
- Manage and organize legal documents, correspondence and client communications;
- Handle billing and invoicing processes;
- Assist in the preparation and filing of court documents;
- Manage appointments and meeting priorities, acting as an effective gatekeeper;
- Support lawyers with daily operational tasks and ensure all necessary information and documents are prepared;
- Liaise between lawyers to optimise communication and time allocation;
- Coordinate travel arrangements, appointments, and schedules;
Registering new lawsuits, follow up and updating court sitting;
- Ordering and collecting searches.
- Submitting documents to the Malta Arbitration Centre, Consumer Claims Tribunal, etc.
- Printing and other secretarial and office duties.
Qualifications📃:
- Proficiency in and/or good knowledge of Microsoft Office Suite (Word, Excel, Outlook);
- Previous experience in an administrative role, preferably within a legal or notarial setting;
- Strong organizational skills and a keen eye for detail;
- Excellent written and verbal communication skills in Maltese and English. Knowledge of other languages will be considered an asset;
- Ability to work independently, prioritise tasks, and meet deadlines;
Integrity, professionalism, and a strong work ethic.
Why Join Us: By joining our team, you'll have the opportunity to be part of a collaborative and forward-thinking environment where your contributions truly make a difference. You'll gain valuable exposure to the field of intellectual property law while working alongside experienced professionals who are dedicated to mentorship and growth.
We offer:
- Competitive remuneration package;
- The role requires daily attendance at the office because of the duties at the court registry. However, there is some flexibility related to time.
- Training;
- Professional and personal development;
- Dynamic working environment.
📲⏳*How to Apply: We invite you to send your CV and a brief cover letter outlining your relevant experience to [email protected]. Please use the subject line: "Admin Assistant Application - [Your Name]*
