03/09/2013
1. WHAT IS A PUBLIC LIMITED COMPANY?
A public limited company is a voluntary association of members which is incorporated and, therefore has a separate legal existence and the liability of whose members is limited. Its main features are :-
The company has a separate legal existence apart from its members who compose it.
Its formation, working and its winding up, in fact, all its activities are strictly governed by laws, rules and regulations. The Indian Companies Act, 1956 contains the provisions regarding the legal formalities for setting up of a public limited company. Registrars of Companies (ROC) appointed under the Companies Act covering the various States and Union Territories are vested with the primary duty of registering companies floated in the respective states and the Union Territories.
A company must have a minimum of seven members but there is no limit as regards the maximum number.
The company collects its capital by the sale of its shares and those who buy the shares are called the members. The amount so collected is called the share capital.
The shares of a company are freely transferable and that too without the prior consent of other shareholders or without subsequent notice to the company.
The liability of a member of a company is limited to the face value of the shares he owns. Once he has paid the whole of the face value, he has no obligation to contribute anything to pay off the creditors of the company.
The shareholders of a company do not have the right to participate in the day-to-day management of the business of a company. This ensures separation of ownership from management. The power of decision making in a company is vested in the Board of Directors, and all policy decisions are taken at the Board level by the majority rule. This ensures a unity of direction in management.
As a company is an independent legal person, its existence is not affected by the death, retirement or insolvency of any of its shareholders.
2. WHAT ARE THE ADVANTAGES OF A PUBLIC LIMITED COMPANY?
1. Continuity of existence
2. Larger amount of capital
3. Unity of direction
4. Efficient management
5. Limited liability
3. WHAT ARE THE DISADVANTAGES OF A PUBLIC LIMITED COMPANY?
1. Scope for promotional frauds
2. Undemocratic control
3. Scope for directors for personal profit
4. Subjected to strict regulations
4. HOW TO REGISTER A PUBLIC LIMITED COMPANY?
A Public Limited Company is a Company limited by shares in which there is no restrictions on the maximum number of shareholders. It can offer its shares or debentures to Public can make or accept deposits from Public and there are no restrictions on the transfer of shares. The liability of each shareholder is limited to the extent of the amount of shares subscribed. However, the liability of a Director/ Manager of such a Company can at times be unlimited. The minimum number of shareholders is 7 and Directors is 3. It also has a minimum share capital requirement of Rs.500, 000. A Public Limited Company should be registered under the companies act, 1956 with Registrar of Companies of the respective State. Although the company registration with RoC is on State level, it is free to do Business anywhere in India.
STEP 1: Finalizing a Business Name
• 6 names of the company should be proposed in preferential order along with suitable justification for the proposed names. This must be followed by the word "Limited".
• The proposed names should not be identical or very similar to any existing company name.
• Few words are restricted to be part of the name e.g. "India", "Institute", "National" etc. are allowed in certain circumstances and may also carry higher minimum capital condition.
• Confirmation about availability of a specific business name must be obtained before proceeding ahead with other steps.
• Applicable Form: Form 1A.
1. Registered Office Address
• All communication from Regulatory authorities is done at this address.
• This can be different from the actual place where the business is conducted.
• The ownership/ rental agreement should be in favour of proposed company or proposed directors/ shareholders.
• This will govern the selection of State, whose RoC will be used for registering/ incorporating the proposed company.
STEP 2: Executing Power of Attorney
• Power of Attorney should be executed by All Directors authorizing a person to carry out any changes in the documents, if required, and also to submit all the documents to the RoC and collect the Certificate of Incorporation.
STEP 3: Drafting Memorandum of Association (MoA)
• The memorandum of association of a company is the document that governs the relationship between the company and the outside world.
• A memorandum of association is required to state the name of the company, the type of company (such as public limited company or private company limited by shares), the objectives of the company, its authorized share capital, and the subscribers. A company may alter particular parts of its memorandum at any time by a special resolution of its shareholders, provided that the amendment complies with company law.
• Should be done on prescribed value of Stamp Paper
STEP 4: Drafting Articles of Association (AoA)
• The articles of association of a company are the regulations governing the relationships between the shareholders and directors of the company.
• Articles of association typically cover the issuing of shares, the different voting and dividend rights attached to different classes of share, restrictions on the transfer of shares, the rules of board meetings and shareholder meetings, and other similar issues.
• Should be done on Prescribed value of Stamp paper
2. List of all persons who have consented to Act as Directors alongwith their individual consent letters
3. Obtaining Director Identification Number ( DIN) for every proposed Director of the company.
• Applicable Form: Form DIN-1
• Should be applied individually for every Director
4. Obtaining Digital Signature for at least 1 Director
• Digital signatures are now madatory for companies. At least 1 Director should have a digital signature.
5. Obtaining PAN for every proposed Director
• Applicable Form : Form 49A from Income Tax Department
• Should be applied individually for every Director
6. Submitting different forms for registering the company alongwith their applicable fees:
• Declaration of compliance - Form 1
• Notice of situation of registered office of the company - Form 18
• Particulars of the Director's, Manager or Secretary - Form 32
• MoA and AoA
• List of Directors and their consent letters
• Pay applicable fees online or offline for various forms to be submitted
• All the Forms and Documents should be submitted in Electronic form (eFiling) and Physical form both
• All the forms and documents should be signed by at least 1 Director and a professional (Chartered Accountant, Company Secretary or Cost Accountant in Full time practice)
7. Obtaining Certificate of Incorporation
• The RoC will issue a Certificate of Incorporation after verification of all submitted documents.
8. Obtaining PAN for the Company
• Applicable Form: Form 49A from Income Tax Department
9. Register with all other regulatory authorities and obtain compulsory permissions
• Income Tax Department - PAN (Permanent Account Number) and TAN (Tax Deductor Account Number)
• Sales Tax/ VAT registration, if applicable
• Service Tax, if applicable.
• Provident Fund, if applicable.
• ESIC (Employee State Insurance Corporation)
• STPI/ SEZ registration and custom bonding, if applicable
10. Rubber Stamps and Seal
• "For Director" Stamp, Address Stamp etc.
• Common seal for the company.
6. WHAT ARE THE VARIOUS PROCESSES FOR REGISTRATION OF PUBLIC LIMITED COMPANY?
1. Select, in order of preference, suitable names, not less than four, indicative of the main objects of the company. The name should not resemble that of any other registered company or violate the provisions of the Emblems and Names (Prevention of Improper Use) Act, 1950.
2. Apply to the concerned ROC to ascertain the availability of a name by using the Form 1-A (General Rules and Forms), along with a fee. If the proposed name is not available, or is rejected, apply for a fresh name using the same application.
3. Draft M & A: Draft the Memorandum and Articles of Association with the help of an advocate, have it vetted by the ROC, and print it. These documents state the company's objectives. It is best to take professional help in drafting to take into account the company's expansion in the future.
4. Stamp it: After finalising the Memorandum and Articles of Association, it needs to be stamped with the Registrar of Stamps after paying the appropriate stamp duty
5. Sign & witness: Get the Memorandum and Articles signed by at least two subscribers (with the number of shares they have subscribed for), and witnessed by at least one person.
6. Fill forms: the following forms duly filled and signed:
a) Declaration of compliance.
b) Notice of the situation of the registered office of the company.
c) Particulars of the director, manager or secretary.
7. Public Ltd Co.
These are the additional steps required to form a public limited company:
a) Get the consent of directors to act as such in Form no. 29.
b) Get payment for the application and allotment money by directors on shares taken or agreed to be taken.
c) File the statement in lieu of prospectus with the ROC as per Schedule IV of the Companies Act.
d) File a declaration on Form 20, and get it signed by one of the directors.
e) Obtain the Certificate of Commencement of Business.
8. Incorporate
Get the Certificate of Incorporation from ROC.
7. WHAT ARE THE INCOME TAX IMPLICATION ON PUBLIC LIMITED COMPANY
Income Tax charged at 30% of total income.
Surcharge at 10% if total Income Exceeds Rs. 10 Crore.
Educational Cess is payable at 3% of the total of Income Tax.