24/08/2026
A client has complained about one of your employees.
It is one of the most uncomfortable situations you can find yourself in as a business owner.
On one side, a commercial relationship you value and want to protect.
On the other, an employee you are responsible for, who has rights, and who has not yet had a chance to respond.
Here is what not to do:
📍 Do not tell the client what action you are going to take before you have investigated. That is a commitment you may not be able to keep, and it sets an expectation that could cause you problems.
📍 Do not speak to the employee in a way that suggests the outcome is already decided. That conversation, handled badly, can itself become a grievance.
📍 Do not ignore the client while you investigate. Going silent damages the relationship more than the original complaint did.
Here is what good handling actually looks like:
📍 Acknowledge the client promptly. Let them know you are taking it seriously. 📍 Do not commit to an outcome.
📍 Speak to the employee. A client complaint is an allegation. Your employee has a right to give their account before anything happens.
📍 Document everything as you go. What was alleged, when, what each person said, and what you found.
📍 Match the outcome to the facts. Not to how angry the client was.
📍 Close the loop with the client. You do not need to share internal details, but they should know the matter has been addressed.
Handled well, these situations can actually strengthen both relationships.
Handled badly, you risk losing both the client and the employee.
If you are dealing with something like this right now, get in touch with us before you take the next step 👉 www.enlightenhr.com