16/10/2026
FAQ Friday 💬
❓ Does my business need an internal policy for using AI?
There is currently no general UK legal requirement for every business to have a standalone AI policy.
However, if your team uses AI for work, having clear internal guidance is a sensible way to manage data protection, confidentiality, accuracy and accountability.
The ICO expects organisations using AI with personal data to consider governance, transparency, lawfulness and fairness.
Your policy could explain:
▪️ Which AI tools employees can use
▪️ What information must not be entered
▪️ When AI-generated work needs human review
▪️ Who is responsible for checking accuracy
▪️ How the business records and explains its use of AI
The policy should reflect how your business actually uses AI. For example, a small team using it for marketing ideas may need different guidance from an organisation using AI to assess customers, applicants or employees.
If AI is already part of your working day, clear ground rules can help your team use it more safely and consistently.
For advice on AI, data protection or regulatory responsibilities, just ask Harry 👉 https://harrysuleman.co.uk/contact/