09/09/2025
We are hiring!
Hallett and Co, one of the oldest law firms in Ashford, is now looking for a legal secretary in the Private Client department for its Ashford office.
We are looking for talented candidates with previous experience as a legal secretary, preferably in Private Client practice area.
If you are looking for an interesting opportunity while enjoying a friendly and supportive work environment, we encourage you to apply for this role. Join our team and be a part of a rewarding work culture that values commitment and collaboration!
Please refer to the job description below for more details about the role.
The salary for this role is dependent on experience.
Purpose of the role:
To support fee earners in the Private Client department by providing direct administrative assistance
Assisting with client care and organising diaries and documents
Ensuring smooth day-to-day functioning of the department
Key tasks:
1. Supporting with dictation and audio-typing needs for individual fee earners across the department.
2. Organising fee earner diaries and appointments and setting up reminders for key tasks as needed.
3. Opening and closing files and undertaking photocopying of complex documents such as LPAs and Wills and filing as needed.
4. Telephone duties including answering phone calls and queries from internal and external stakeholders and providing correct responses, thereby ensuring client satisfaction.
5. Preparing statements, documents and forms as needed.
6. Managing records and ensuring timely archiving of casework.
7. Collecting and delivering documents to internal and external stakeholders.
8. Working alongside the fee earner to manage a busy caseload.
9. General administrative tasks including liaising with clients, managing post and email correspondence.
10. Providing cover for other secretaries and providing float cover as and when needed.
11. Any other duties as assigned by the Head of Department or Practice Manager from time to time.
Key Skills:
a. Good typing skills
b. Good IT skills
c. Effective communication skills and phone manners
d. Ability to interact well with internal and external stakeholders and be proactive in taking tasks to completion
Job Type: Full-time
Benefits:
Company pension
Private medical insurance
If you are interested in this role, please send your CVs to our practice manager, Priya Joy, at [email protected]
