07/02/2026
# copy certification learn / know your state laws
Can a Notary certify a copy of a document? The answer depends on your state's laws.
Many Notaries are asked to certify that a photocopy is a true and accurate copy of an original document—but copy certification isn't allowed everywhere. Knowing when you can (and can't) perform this notarial act is essential to staying compliant.
Here's what every Notary should know:
• Copy certification laws vary by state. Some states allow it, while others prohibit it or limit the types of documents that can be copy certified.
• The process generally includes comparing the original document to the copy and completing a notarial certificate stating the copy is true, accurate, and complete.
• Some documents, such as birth certificates, marriage certificates, and other vital records, may not be eligible for copy certification depending on state law.
• If your state doesn't allow copy certification, a copy certification by document custodian may be an option—but it's important to avoid giving legal advice and let the signer decide how to proceed.
Understanding your state's copy certification laws can help you avoid mistakes and confidently serve your signers.
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