01/12/2023
VACANCY
OFFICE ASSISTANT (PART TIME)
As an Office Assistant, you will perform ad hoc or administrative functions. You will work with the Operations and Management Team, as well as other Consultants.
Your role will also include overseeing office communications and social media management.
You will also be responsible for scheduling appointments, receiving walk-in guests, and answering emails.
Duties may include but not limited to:
Greet customers or other personnel of the firm by phone, in person, or through electronic media, including email
Assess the needs of customers and provide information concerning the services, procedures, and guidelines of the firm
Handle requests and transactions, or direct the matter or person to the proper department
Assist in resolving problems and complaint raised by unsatisfied customers
Process applications or forms to ensure completeness and accuracy
Enter data and forward paperwork afterwards
Use personal computer and a host of other office software applications, including word processing, email, and file management tools
Prepare files and documents in MS-Word by using predefined templates or by creating them from the scratch
Create and maintain files in Excel
May be asked to make PowerPoint presentations and use databases
Perform data gathering and research activities and provide reports or summaries of information collected
Prepare or maintain reports of records and other statistical and quantitative data
May act as receiver of mail and correspondence for the work unit or department
Responsible for opening or reviewing correspondence and determining proper action to be taken
Responsible for departmental supplies and inventories, including tracking status and orders
File documents; develop and modify filing practices – this includes the usage of electronic in addition to paper records
Coordinate and organize department activities and functions like meetings; schedule, obtain use of rooms, and set up the rooms and equipment to be used.
Qualifications:
- CXC / CSEC - including Mathematics and English and 3 additional subjects
- Post Secondary Education or Experience or a combination in Communication Studies, International Relations and or Business Management
- Previous experience is an asset
- Based in Port of Spain in Office (no work from home arrangements)
- Flexible working hours
Applications to be submitted to the Company Secretary via email at [email protected] and should be received no later than Friday 15th December, 2023 by 12noon.
