07/10/2023
Compliance : Company Law
ORAGEM EXIM PRIVATE LIMITED recently found itself in hot water due to its failure to maintain a minute
book of general meetings, as required by Section 119 of the Companies Act, 2013. This article provides a
comprehensive analysis of the violation, the adjudication process, and the penalties imposed by the Registrar of
Companies, Rajasthan, Jaipur.
The case revolves around the discovery made by the office of the Registrar of Companies, Rajasthan, during a
visit to the company’s registered office. It was found that the registered office of ORAGEM EXIM PRIVATE
LIMITED did not exist, and more importantly, the books of accounts, including the minute book of general
meetings, were not maintained at the recorded registered office address. This non-compliance was a clear
violation of the provisions of Section 119 of the Companies Act, 2013.
Section 119 of the Companies Act, 2013 mandates that the books containing the minutes of the proceedings of
any general meeting of a company or of a resolution by postal ballot must be kept at the registered office of the
company. Furthermore, these books should be open for inspection by any member during business hours,
without any charge, subject to reasonable restrictions as may be imposed by the company through its articles or
in a general meeting. However, at least two hours in each business day must be allowed for inspection.
In response to this violation, an adjudication notice dated August 26, 2022, was issued to the company and its
officers in default. This notice provided an opportunity for them to present their case and be heard on September
13, 2022, at 11 A.M. at the office of the Registrar of Companies in Jaipur.
However, on the scheduled hearing date, no representative from the company or its directors appeared, and the
default was not rectified. Consequently, it was determined that every director of the company was in default.
After a careful examination of the facts, the Registrar of Companies concluded that ORAGEM EXIM PRIVATE
LIMITED and its directors had indeed failed to comply with the provisions of Section 119 of the Companies
Act, 2013.
The total penalty amounted to Rs. 20,000/-. It was specified that the company should pay Rs. 12,500/-, and each
of the three directors in default should pay Rs. 2,500/-. These penalties were imposed for the violation of Section
119 of the Companies Act, 2013.
The matter was subsequently disposed of with this order, signed on September 22, 2022.
Conclusion:
The case of ORAGEM EXIM PRIVATE LIMITED serves as a cautionary tale highlighting the importance of
adhering to statutory requirements, such as maintaining minute books of general meetings as stipulated by the
Companies Act, 2013. Failure to comply with such requirements can lead to financial penalties, as evidenced by
the penalties imposed in this case. It underscores the necessity for companies to ensure strict compliance with all
regulatory obligations to avoid legal consequences.
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